Annual Reorganization:
Mr. McCue stated he has made a decision to resign
from the PMUA effective after the January 2012 meeting.
He stated he enjoyed working with everyone.
On motion of Mr. Minter, seconded by Mr. Bronson,
a motion was made to table the election of officers to
the January 17, 2012 meeting.
Roll Call Votes:
All Ayes.
Bill List:
On motion of Mr. Weirsky and seconded by Mr.
Bronson, the Bill List was approved as submitted.
Roll Call Vote:
All Ayes.
Mr. Ylivsaker stated there were no additions but
he did receive money from the Township, which has been
deposited and the Van Cleef check in the amount of
$12,244.19 is able to be paid.
Treasurer’s Report:
Mr. Minter stated the opening balance in the
Solid Waste Account was $80,161.39, deposits of
$2,929.67, interest of $8.46, operating expenses of
$22,624.85 with an ending balance of $60,474.67.
In the Regular MUA Account there was an opening
balance of $7,666.47, deposits of $16,666.89, salaries
and operating expenses of $15,842.87 with an ending
balance of $8,490.49.
On motion of Mr. Bronson and seconded by Mr.
Weirsky, the Treasurer’s Report was approved as
submitted.
Roll Call Vote:
All Ayes.
Minutes:
On motion of Mr. Weirsky, and seconded by Mr.
Minter, the minutes for November 14, 2011 were approved
as submitted.
Redevelopment Update:
Mr. Ylvisaker
stated he had met with the NJDEP to go over the initial
Crosswicks Creek sampling results that was summarized in
a memorandum from Mr. Barkley.
The DEP in summary did not see anything that was
troublesome other than phosphorus and we had accounted
for that in the sampling and the design of the treatment
plant. The
DEP suggested that the PMUA consider doing some of the
modeling based on the seven samples that were collected.
Mr. Barkley was asked to put together a proposal
for the cost, which has been circulated to the
Committee.
Mr. Ylvisaker was concerned about Mr. Barkley’s initial
letter summarizing the meeting with DEP that this work
was going to be in addition to work that was programmed
to happen in the spring.
In the proposal that he submitted, he indicated
that this work would be part and parcel of the work that
would have to be done once all of the samples were
collected by July or early August.
If this work were to be done now, it would give
us a jump on next year and would also give us some
feeling on what the permit parameters might be.
The model would factor in the actual waste flow
and look at waste from similar types of operations and
whether or not we would then get into some of the heavy
metals and how we would have deal with that.
This is part of the work that would have to be
done next year.
It is being cautious and deliberate on how we are
going about this.
If we find anything that was way out of wack, it
would give us the advantage instead of waiting to do the
sampling and then the modeling and finding that out
after the money was spent.
This proposal is $3,900.00 and he asked the
Committee for their comments on whether or not that work
is something that should be done.
It was mentioned that there may be some
additional cost to rerun the calculations once all the
results are in.
The members were generally in favor of Van Cleef
doing this work but asked Mr. Ylvisaker to discuss with
Mr. Barkeley how much, if any, of the $3,900.00 is
outside the scope of work already approved by the PMUA.
Mr. Ylvisaker stated that
Ocean County is continuing to work with the Joint Base
on the alternative for a new sewage treatment plant.
It will be about a year before the County is in a
position with the Joint Base to have some conclusive
results.
Mr. McCue asked if there was
any update on the PRRC property which Mr. Ylvisaker
stated not since his last conversation with the property
manager in late August or early September.
Mr. Ylvisaker said he would reach out to the
property manager in January for an update.
Solid Waste
and Recycling Report Update:
Mr. Ylvisaker
said they are very close with Waste Management in terms
of reconciling their respective customer lists.
He stated he has 1,112 customs compared to their
1,123 customers and is still working on it.
He said is doing the final adjustments on his
record keeping.
The final 187 certified return receipt requests
letters for ‘proof of service” were mailed and we should
be able to prepare a report in January to the Township.
Mr. McCue asked about people canceling service.
Mr. Ylvisaker said there have been no cancelations as a
result of the Tri State mailing.
He received a few, due to people moving and one
from an elderly person who canceled because she wanted a
smaller container.
The 1st Quarter Invoices were mailed
and in accordance with the new policy, by end of
December if no payment is received in the interim there
will be 39 accounts that will be delinquent for two
consecutive quarters. A notice will be sent to the Tax
Collector in January.
The Solid Waste tonnage for November was
approximately 107 tons, verses 104 tons in October; and
the recycling tonnage was 27 tons which was slightly up
from October.
Mr. Ylvisaker brought up for
further discussion a contract agreement he received from
Point and Pay to accept credit card and E-Check payments
on line. He
stated there was no cost to the Township and the PMUA
for this service.
There is a convenience fee for the customer who
chooses to use the service.
If there is an interest, a resolution could be
done at the January meeting.
General Issues: Regarding Mr.
McCue’s desire to upgrade the PMUA billing/payment
management system, Mr. Ylvisaker stated he received a
quote from PSC Info Group which is $0.545 for each
invoice mailed.
This includes postage, the invoice, and the
mailing and return envelopes.
He stated he would seek other quotes and compare
that to what the PMUA costs are to do this in house.
He will have a report for discussion at the
January meeting.
Mr. Ylvisaker stated he
received information for the Recycling Center for 2010
and 2011 for bulk and recycling pulls.
For recycling and bulk pulls in 2010, the
Township paid $64,000.00 and through the first part of
2011 for bulk pulls and recycling, the Township paid
$16,000.00.
From 2010 to 2011, the bulk pulls went from 137 to 25
which are now done; and the recycling pulls went from
118 to 57 and now there are a couple pulls a month.
He stated he updated the report comparing it to
actual tonnage verses estimated tonnage, which the
numbers are still favorable in terms of the PMUA’s
original projections.
There was discussion regarding
the Township will
keeping the recycling center open for single
stream recycling items.
Mr. Wysong stated that the recycling center not
only does the comingled but also does metal, oil, and
electronics. Mr. Weirsky stated the PMUA customer is now
subsidizing residents who have chosen not to have
curbside service.
Recycling Rewards Program:
The Solid Waste
Sub Committee met with Waste Management and Recyclebank
on December 19th to review the Recycling
Reward program which encourages increased recycling and
rewards residents who participate.
The Think Green Rewards Program is no longer due
to the purchase of Recycle American by Waste Management.
This meeting was to confirm the costs and other
questions the PMUA had.
The Committee reviewed the program and based on
the Sub Committee’s report, the PMUA approved amending
the contract with Waste Management to add this program
at no cost to the PMUA customer.
The cost will be $.35 per PMUA customer and the
rewards program is expected to start April 1, 2012.
Energy (Gas & Electricity)
Aggregation:
With regard to
Upper Freehold, there was a follow up meeting regarding
shared services for energy aggregation and solid waste.
A sample letter was requested for the Mayor of
Upper Freehold to send a letter to their residents about
what Upper Freehold was exploring with Plumsted Township
regarding solid waste and energy aggregation.
He said with conversations he has had with
Millstone and Jackson, the energy aggregation project
may be easier to implement while continuing to talk
about the possibility of solid waste.
Mr. Ylvisaker reviewed the
changes to the draft of the RFP and Resolution for an
energy consultant to assist the PMUA and Township in
implementing an energy aggregation program.
Mr. Craemer, the energy consultant who met with
Mr. Minter, Mr. Lee and Mr. Ylvisaker, stated that the
PMUA did not need a registered or licensed consultant
with the NJ Board of Public Utilities for this.
Mr. Ylvisaker stated it was necessary to
advertise for a consultant to see if this could be put
in motion and what the true costs and savings would be.
New Business:
There was no new
business.
Resolutions:
On motion of Mr. Minter,
seconded by Mr. Weirsky, Resolution No. 2012-05, to
advertise a
Request for Proposals for
Energy Consulting Services was adopted.
Roll Call Vote:
All Ayes.
Before advertising, the RFP will be refined a
little more.
On motion of Mr. Weirsky,
seconded by Mr. Bronson, Resolution No. 2012-06,
authorizing Change Order #1 for Solid Waste Collection
Services Contract between Plumsted Municipal Utilities
Authority and Waste Management was adopted as amended.
Roll Call Vote:
All Ayes.
On motion of Mr. Bronson,
seconded by Mr. Minter, Resolution No. 2012-07,
authorizing the Secretary to advertise for the Receipt
of Proposals for Professional Services for 2012 was
adopted. Roll
Call Vote:
All Ayes.
On motion of Mr. Minter,
seconded by Mr. Bronson, the following three resolutions
were adopted.
Roll Call Vote:
All Ayes.
Resolution No. 2012-08,
approving a major site plan application for 55 Main New
Egypt LLC to include provisions for future sewer
connection to their building plans for Block 19, Lot 28.
Resolution No. 2012-09,
approving a minor subdivision for Olive R. Grant on
Block 55, Lot 181.01
Public Comment:
Mayor Dancer, Deputy Mayor Leutwyler, and future
Committeeman and Recycling Coordinator Michael Wysong
were in attendance.
Mayor Dancer wanted to thank Mr. McCue for his
service to the PMUA.
Mr. Ylvisaker noted that the
next meeting is scheduled for January 17, 2012.
On motion of Mr. Bronson,
seconded by Mr. Minter, the meeting was adjourned.
Respectively submitted by:
Nancy Hendrickson, Secretary
